|
TOWN
HALL COMMITTEE MEETING
MONDAY
20TH APRIL 2009
Present
:- Cllr C. Dryden (Chair), Cllr P. Allen, Cllr C.
Lofts, Cllr J. Lynch, Cllr C. Stanger
1.
Apologies for Absence
Cllr
J. Godwin, Cllr J. Hart
2.
Declarations of Interest
None.
3.
Open to the Public
No
members of the public were present.
4.
Request for Reduced Rates
a)
The British Heart Foundation (retrospective)
Correspondence
from Mrs Gill Burman, Fundraiser for the British Heart Foundation,
requests reduced rates for her Charity Dinner and Dance held at
the Town Hall on 23rd March 2009 .
Proposal
Cllr
Lynch proposed that a 50% reduction be granted to the British Heart
Foundation for its hire of the Town Hall on 23rd March 2009; seconded
by Cllr Allen, all in favour.
b)
Towcester Evening W. I.
Correspondence
from Mrs Eileen Reid requests reduced rates for the Towcester Evening
W. I. Quiz Night to be held at the Town Hall on 10th July 2009 .
Proposal
Cllr
Allen proposed that a 50% reduction be granted to Towcester Evening
W. I. for its hire of the Town Hall on 10th July 2009 ;
seconded
by Cllr Lynch, all in favour.
5.
Non-domestic rates 2009/10
A
demand for £6098.00 has been received in respect of the Town
Hall non-domestic rates for the 2009/10 financial year. The Clerk
confirmed that this represents a 4.9% increase on the previous year
but comes within the budget of £6390.00.
6.
Finance
a)
Cheques Issued
The
Clerk distributed copies of the Cheques Issued List (cheque numbers
004405 to 004435) to committee members. Most items were ongoing,
the following cheque numbers were noted:-
004429
/ £533.00 to Smiths Fire – the Clerk confirmed that problems
with the Town Hall alarm system resulted in the alarm panel being
replaced.
004428
/ £100.00 to Smiths Fire – call out charges relating to problems
with the alarm system.
004433
/ £6098.87 to South Northants Council – non domestic rates
charges for 2009/10.
004425
/ £294.60 to D. J. Hutchings – minor repairs at the Town Hall
and installation of baby changing facilities.
004434
& 004435 to Mrs A. Wootton and Mr J. Wootton – wages for Town
Hall caretaking and cleaning in April. The Clerk confirmed that
all wages payments have now been altered from weekly to monthly
as there were occasional problems finding cheque signatories.
The
committee agreed for the Chair and R. F. O. to sign the Cheques
Issued List.
b)
Budget Transactions to 31.03.2009
The
Clerk distributed copies of the Financial Budget Comparison to all
committee members:-
INCOME
Office
rents
Budget £25,500 Actual:
£26,939
The
Clerk reported a slight increase in income from office rents resulting
from rent negotiations
Hall
hire
Budget £19,632 Actual
£18,516
The
reduction in income from hall hire was anticipated earlier in the
year due to a number of cancelled bookings
Meeting
Room hire Budget £1,520
Actual £642
The
loss of the N. C. C. Adult Education classes is reflected in the
income received from Meeting Room hire
S.
N. C. Grant
Budget £26,635 Actual
£26,635
Decorating
Fund
Budget £11,000 Actual £11,000
A
further £9,000 was added to the c/forward budget of from 2007/08
to bring the total to £20,000 for internal redecoration works
Total
Budget £153,736.00 Actual
£152,677.00
EXPENDITURE
Town
Hall Cleaning Budget £7,590
Actual £7,712
Town
Hall caretaking;
Weekday
Budget £920 Actual
£885
Weekend
Budget £875 Actual
£675
Holiday
Cover
Budget £845 Actual
£785
The
loss of bookings resulted in reduced expenditure on both weekday
and weekend caretaking
Initial
Textile Dryers Budget £1,650
Actual £1,850
Floor
Protection Mats Budget £644
Actual £561
Telephone
/ Fax Budget
£1025 Actual £975
Utilities
Gas
Budget £2,900
Actual £3,397
Electricity
Budget £3,100
Actual £4,690
Non-domestic
rates Budget £5,682
Actual £5,809
Town
Hall Insurance Budget £4,320
Actual £4,491
Water
rates
Budget £730
Actual £784
Miscellaneous
Budget £0.00 Actual
£130
Purchase
of new crockery for the kitchen
Legal
fees
Budget £450
Actual £0.00
Agents
fees
Budget £250 Actual
£0.00
General
Maintenance Budget £7,000 Actual
£1,931
Town
Hall Decoration Budget £9,000 Actual
£20,063
£11,000
was carried forward from the 2007/08 to bring the total to £20,000
for the internal redecoration works
Town
Hall Floor
Budget £2,000 Actual
£2,000
A
further £2,000 was added to the Town Hall floor fund
Equipment
Budget £250 Actual
£97
Fire
Extinguishers Budget
£446 Actual
£615
Electrical
Works Budget
£500 Actual
£1,802
A
number of electrical works were carried out at the Town Hall including
works to repair the ceiling fans.
Fire
alarm system Budget £0.00
Actual £693
Toilet
refurbishments Budget £10,000 Actual
£5814
Floor
covering
Actual £1866
The
committee agreed to proceed with works to replace the floor covering
in the communal areas from the residual budget for the toilet refurbishments
External
refurbishment Budget £45,000 Actual
£68144
Fees
Actual £5451
The
TC received a grant of £23,635 from S. N. C. to meet the cost
of the external refurbishment works.
Total
£115,677 Actual
£151,968
Income
Actual
£152,677
Expenditure
Actual £151,968
£ 709
Noted.
|