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TOWN
HALL COMMITTEE MEETING
MONDAY,
20TH JULY 2009
Present
:- Cllr P. Allen (Chair), Cllr D. Bain, Cllr C.
Dryden, Cllr J. Hart,
Cllr J. Godwin, Cllr J. Lynch
1.
Apologies for Absence
Cllr
C. Lofts
2.
Declarations of Interest
None.
3.
Open to the Public
No
members of the public were present.
4.
Disabled Access at the Town Hall
The
issue of disabled access at the Town Hall was discussed at the last
committee meeting when it was agreed the Clerk would obtain a quotation
for works to install a buzzer system on the double doors at the
side of the Hall. The Clerk met with a representative of Livewire
Security Systems who confirmed that an external intercom could be
fitted which, when pressed, will ring a telephone inside the Hall.
This will allow disabled users to alert those inside the hall of
their presence should the doors be closed. New signs will be placed
on the front of the building and side gate to alert users to the
side entrance. The Clerk will meet this week to agree a suitable
installation point for the intercom. All hirers will be notified
of the new system accordingly. The cost of installation will be
£272.00.
Proposal
Cllr
Hart proposed that the TC proceeds with works to install an intercom
system and signage at the side entrance of the Town Hall to enhance
to disabled access;
seconded
by Cllr Lynch; all in favour.
Cllr
Godwin considers the disabled access at the Town Hall to be unsuitable.
He referred to the D.D.A. (as amended in 2006) and feels the TC
is not taking the pro-active and anticipatory approach stipulated
in the document. This matter was discussed at length. The Chair
referred to previous discussions on this matter which took place
in February. The committee agreed the TC had addressed the issue
of disabled access to the best of its ability considering the status
of the Town Hall as a Listed Building . Barbara DiCara, Access Officer
at SNC, concurred with this view on her inspection. The committee
had agreed to revisit this issue in the future in accordance with
outline proposals for the development of Moat Lane particularly
with the view to improving the front access.
5.
Finance
a)
Cheques Issued
The
Clerk distributed copies of the Cheques Issued List (cheque numbers
004449 to 004465) to committee members. Most items were ongoing,
the following cheque numbers were noted:-
004449
/ £135.35 &
004452
/ £120.00 to Smiths Fire. The Clerk confirmed that Smiths
Fire were called out on 2 separate occasions to reset the alarm
as the glass had been broken on the alarm points.
004465
/ £1080.00 to S.N.C. for emptying of wheelie bins. The Clerk
confirmed that £180.00 of this charge will be off-set against
the R/L Committee as it relates to the wheelie bin for the Recreation
Ground.
The
committee agreed for the Chair and R. F. O. to sign off the Cheques
Issued List.
b)
Quarterly Budget Review
The
Clerk distributed copies of Budget review for the 1st quarter to
30th June.
Income
Office
rents – on budget
Hall
hire – income from hall hire is down as predicted.
Bank
Interest – income from bank interest is down as predicted.
Meeting
Room Hire – income from the hire of the meeting room is down as
predicted following the loss of key bookings.
Total
Income
2009/10
Budget £57,306.00 Actual
to 30/06/09 £16,836.95
Expenditure
The
Clerk confirmed that most expenditure items were on budget.
Utilities/Gas
– the Clerk confirmed that the demand for £1,974.63 related
to the winter period.
Business
Rates – within budget.
General
Maintenance – just £38.00 of the £6,000.00 budget has
been spent on general maintenance.
Town
Hall Decoration - £1,005.70 spent relates to the 2008/09 financial
year representing the 5% retention on the decorating contract. There
is still £2,000.00 remaining in the budget for the current
year.
Floor
fund - £2,000.00 has been allocated to the fund for replacing
the Town Hall floor.
Expenditure
2009/10
Budget £57,306.00 Actual
to 30/06/09 £14,451.18
Proposal
Cllr
Hart proposed that the meeting move into Closed Session; seconded
by Cllr Allen;
all
in favour.
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